Trainer Profitability Calculator
Three numbers, ninety seconds, one diagnostic answer. Compute your margin per available hour, margin per client, and profit ceiling — and see which lever to pull first.
Delivery
What you sell and what you charge.
Time delivering 1:1 sessions to clients.
Your standard 1:1 session price.
Count time blocks, not client-sessions. Use 0 if you do not run group sessions.
Per-client price in your group sessions.
How many clients per group session block.
Clients on async-only or hybrid async tier.
Monthly fee per async client.
Working Hours
Non-billable time that still costs you. This is what makes margin per available hour different from session rate.
Scheduling, intake, billing, software, no-show recovery setup.
Social media, content creation, lead nurture.
Cancellations, between-session travel, late starts.
Costs
Expenses and taxes that turn gross revenue into take-home margin.
Rent, software, insurance, marketing, certifications, equipment, phone/internet.
Default 25% for most US solo trainers (federal + state + self-employment combined).
Free • No credit card required • Results in 90 seconds
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